The Impact of Technology on Company Secretary in Malaysia: Is It Good or Bad?

There have been mixed reviews from secretaries when it comes to the impact of technology on their jobs. On one side, most professionals think the proper use of technology can be beneficial to make their roles easier. On the other hand, some may see technological advancement as more of a risk than opportunity, as it may make ‘people lose their jobs.’

However, one thing that we can’t change is the fact that this is a world run by technology. Thus, whether or not we like it, secretaries must be familiar with all the technical aspects of running a business. Also, the truth is that technology has always been an asset rather than a liability, as companies that make proper use of tech in their processes will most definitely see success.

Here are the reasons why the impact of technology is very positive on corporate secretaries:

Technology Makes the Secretary’s Jobs Easier

Secretaries have a lot of responsibilities in Malaysia. They include maintaining statutory records, creating and organizing meetings, reports, maintaining and keeping records of registers, and many more. With the passing time and the corporate concept becoming more comprehensive in Malaysia, the responsibilities of secretaries are increasing as well. Furthermore, the government has been making stricter regulations for compliance, and with that, secretaries become busier. Again, it is secretaries who will be held liable for compliances not being fulfilled. So, it is mandatory for companies to buy software and other IT resources that a secretary needs.

Every Other Jobs Use Technology

In Malaysia, companies extensively use technology for most of their jobs. The role of a secretary is such that they need to work closely with various departments of the office. As the departments use technology to do their jobs, the data they produce are digital. So, when secretaries need data, they will get it in digital form, and they will only be able to process the data if they have the resources and knowledge. For example, a company does an audit. The audit data is in accounting software. It is not practical for a secretary to record the data with paper and a pen when they need to present it to the board of directors.

It Gives Enough Time to Do the More Important Jobs

It may seem a little conventional when we say technology saves time. However, the truth is that for the secretary, it is the most important thing. We all know that secretaries have one of the busiest schedules in the office, and for them, every second matter. With technology, secretaries become more efficient, as they won’t have to spend time doing ‘easier’ jobs whose time-consumption is often overlooked. Examples include works like sending out fliers, manual invitations by physically moving around the office, updating the notice board, etc. Hence, with technology, secretaries can focus on the ‘bigger picture’ by streamlining these activities.

Technology Makes Outsourcing Easier

In Malaysia, outsourcing from a secretarial company is as important as it gets. Every company in the country, big or small, requires to hire a secretary. However, not every firm has the budget or the time to hire a full-time employee. That’s why generally, startups and small companies seek a secretarial service provider. Again, the key to working with a secretarial service provider is effective communication and data transfer. All of these have become possible with technology. Moreover, with technology, you can hire Corporate Secretary Services wherever you are, as remote work is possible.

Conclusion

Some people may be sceptical about the impact of technology in the role of corporate secretary. However, the truth that technology has various benefits is undeniable. For one, it makes the secretary’s job easier and makes them more effective and efficient. If you are looking for a secretary in Malaysia, you can contact 3E Accounting Malaysia. We offer the best Malaysia Corporate Secretary Services at the most affordable price.