Understanding Company Stamp

A company stamp, also known as a corporate stamp, authenticates official documents and corporate materials. It typically features the company’s name and registration number and is often employed as a symbol of authority and credibility in business transactions.

While the use of a company stamp is not a legal requirement under the Companies Act 2016 in Malaysia, it remains a common practice for operational purposes and maintaining a professional corporate identity. Stamps are frequently used on contracts, invoices, receipts, or certificates to signify official approval and enhance authenticity.

The company secretary or other authorized personnel is generally responsible for the custody and use of the company stamp. It is often applied to documents that require the company’s registration details or when presenting agreements to external parties. Despite its continued use, a company stamp does not carry the same legal weight as a signature from an authorized officer, which is often sufficient for compliance purposes.

Obtaining a company stamp in Malaysia is straightforward. Businesses typically provide the necessary details, such as the company name, registration number, and optional elements, like the address, to a stamp maker. Stamps can be customized based on design preferences and are widely available at affordable prices.

While not mandatory, a company stamp is a valuable tool for reinforcing a business’s professional image and fostering trust with clients and partners. Whether for practical use or as part of corporate branding, it serves as a functional and symbolic asset for businesses operating in Malaysia.